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Chinook Regional Library |
| 1. | OBJECTIVES | ||
| 1.1 | To provide all persons in the associated municipalities with ready access to all cultural, informational, and recreational materials. | ||
| 1.2 | To promote the use of such materials. | ||
| 1.3 | To encourage the development of active local library boards and branches. | ||
| 1.4 | To support all groups working to strengthen library service, especially the Saskatchewan Library Trustees' Association, the Saskatchewan Library Association, the Canadian Library Trustees' Association and the Canadian Library Association. | ||
| 1.5 | To co-operate with other libraries in Saskatchewan, Canada and outside Canada in sharing resources and improving library services. That we recognize the Saskatchewan Library Association standards for Branch Libraries. | ||
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| 2. | ORGANIZATION | |||
| 2.1 | The Chinook Regional Library is a body corporate and politic operating under the authority of The Public Libraries Act. | |||
| 2.2 | The Chinook Regional Library is administered by a board constituted and operated as set out in the bylaws. | |||
| 2.3 | Bylaws and policies are subject to review as required, but at no longer than 5 year intervals. | |||
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| 3. | COLLECTION | |||
| 3.1 | The library collection shall be as universal as budgets allow. Emphasis shall be given to classes of material that will be of the greatest value and interest to the greatest number. Selection shall be made with careful attention to literary merit, authenticity, and honesty of presentation. | |||
| 3.2 | By definition the collection will contain material unpleasant or offensive to some. The aim shall be to build a collection that contains a representative balance of all viewpoints. Criticism of the collection based on one or a few items will be rejected as the collection must be viewed as a whole. Sex education oriented material shall be catalogued and placed in the non-fiction area to be available for use in the teaching of sex education. | |||
| 3.3 | The whole collection shall be available to all borrowers without hindrance. | |||
| 3.4 | Donations of materials are welcomed. They become the property of the Chinook Regional Library to be added to the collection or disposed of as the library sees fit. | |||
| 3.5 | The Statement of Intellectual Freedom of the Canadian Library Association is affirmed. | |||
| 3.6 | In purchasing materials every effort shall be made to use Canadian wholesalers, publishers, or agents as suppliers. | |||
| 3.7 | The Saskatchewan Provincial Library has at times developed collections of special materials for use within the province. The Chinook Regional Library will not develop collections in these areas until such time it is felt necessary to do so. | |||
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| 4. | STAFF | |||
| 4.1 | Selection of staff members is based sole on merit; careful consideration is given to the education, skill, experience and personal attributes of each candidate. There is no discrimination or favouritism because of race, creed, sex, marital status or political affiliation. | |||
| 4.2 | Members of the staff who have the necessary qualifications will have the opportunity to apply for available positions. | |||
| 4.3 | Wages, staff benefits, and conditions of employment for employees in Swift Current shall be determined through collective bargaining. | |||
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| 5. | FACILITIES | |||
| 5.1 | Every effort shall be made to see that each local library branch is built and maintained so as to be able to meet the needs of its community. | |||
| 5.2 | School housed branches will be discouraged in all but exceptional circumstances. | |||
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| 6. | TRAVEL | |||
| 6.1 | With Executive Committee approval, expenses in accordance with the region's travel allowance will be paid to trustees on official business of the board or regional library. | |||
| 6.2 | Mileage on personal vehicles will be paid at a specified rate to be determined from time to time. | |||
| 6.3 | Meals will be reimbursed at a specified rate per meal to be determined from time to time. | |||
| 6.4 | Staff and trustees will be provided with adequate hotel accommodations for out-of-town functions. Receipts are required. | |||
| 6.5 | Travel by the chief librarian will be as necessary both within and outside the region. The Executive Committee will expect each out-of-region trip to be described and/or justified in the monthly reports. | |||
| 6.6 | The chief librarian may either approve or request approval of the Executive Committee for travel by all other staff members. | |||
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| 7. | MEMBERSHIPS | |||
| 7.1 | The Regional library will pay memberships for each member of the regional staff and board in library organizations or associations as recommended by the chief librarian and approved by the board. | |||
| 7.2 | The library may hold institutional membership in organizations as approved by the board for the direct benefit of the library or in support of the organization. | |||
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| 8. | CONFERENCES, CONVENTIONS, MEETINGS | |||
| 8.1 | For committee and executive meetings there is an honorarium for all executive members of the board. | |||
| 8.2 | Expenses of all delegates to the annual meeting will be the responsibility of the municipality represented. | |||
| 8.3 | Expenses, in accordance with the region's travel allowance, will be paid for all executive members to attend the Saskatchewan Library Trustees' Association annual conference. | |||
| 8.4 | Expenses, in accordance with the region's travel allowance, will be paid for delegates to attend board-approved conferences, conventions, or meetings within or outside the region. Delegates will be chosen by majority vote of the executive. | |||
| 8.5 | Expenses, in accordance with the region's travel allowance will be paid for chief librarian to attend the Saskatchewan Library Association annual conference, the Canadian Library Association annual conference, and any such other conferences, conventions and meetings at which the director's attendance is desirable or essential for the efficient operation of the library. | |||
| 8.6 | Expenses, in accordance with the region's travel allowance, will be paid for designated employees, selected by the chief librarian with approval by the Executive Committee, to attend specific conferences, conventions, meetings and workshops. | |||
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| 9. | BRANCH FINANCIAL ACCOUNTABILITY | |||
| 9.1 | A board Revenue or Expenditure exceeding $50,000.00 requires that an accredited audit be filed. | |||
| 9.2 | A board Revenue or Expenditure exceeding $5,000.00 but not exceeding $50,000.00 requires the signature of a Financial Reviewer in addition to the Statutory Declaration of the Chairperson or Municipal Administrator or Clerk. | |||
| 9.3 | A board Revenue or Expenditure up to and including $5,000.00 does not require a Financial Reviewers Report but it is still recommended. The Statutory Declaration must be filed by the Chairperson or Municipal Administrator or Clerk. | |||
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