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Chinook Regional Library |
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Chinook Regional Library |
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ANNUAL REPORT
Each year all branches must fill out the Annual Report form supplied by Headquarters. The report is sent to the branch by e-mail and should be returned by e-mail. All information on the form except for the board members is for the year just completed. The list of board members that you supply is for the new year and is used as a mailing list so it is imperative that the member's complete address, including post office box number, is provided, along with the municipality in which they reside. The figures on this form should be those presented and approved at your branch Annual Meeting. Please be sure that your financial information is balanced before submitting the form. A copy of the form is sent to each branch, then on return to Headquarters the proper form is reviewed and copies distributed to the Provincial Library and the branch. It makes it easier for typing if the board members are listed alphabetically by the last name. YEAR END
It is important that all time sheets, circulation records, petty cash receipts, and petty cash verifications be mailed after the last working day of the year. Headquarters cannot close their books until all branch records are in. MONTH END
All time sheets, circulation sheets, and petty cash receipts (where necessary) should be e-mailed on the last working day of the month. Late mailings not only affect your branch pay cheques but hold up the printing and mailing of cheques for the whole region, and remittance of federal deductions. If the librarian is sick on a day she would normally work, this must be indicated on the time sheet or she will not be paid sick leave. |
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